Administrator - HMP Low Moss & HMP Shotts

Post 1 – HMP Low Moss 21 hours per week

Post 2 – HMP Shotts – 10.5 hours per week

2 Posts available, however posts can be combined for 31.5 hours per week over both prisons.

Temporary until 31 July 2025

About the Role

We are looking to recruit an Administrator to assist the Team Leader in a wide range of administrative tasks. You should have a flexible approach to a changing workload in a challenging environment and be a source of information to prisoners on what we can offer within the Learning Centre and refer them to the correct member of staff.

Key Responsibilities

· Maintain the REMS system (Student information system), processing new student information, class timetables and waiting lists. Ensure all individual details are kept up to date, and keep track of student’s non-attendance at classes.

· Assist with the preparation, generation, monitoring and administering of various documentation and reports as required by the Team Leader and other Learning Centre Staff.

· Attend meetings, preparing agendas, taking minutes and following up agreed actions to completion.

Please refer to the job description which details the full description of the key responsibilities and activities.

Qualifications and Experience

• Essential:
• Educated to NC/SVQ Level 2 or equivalent (SCQF Level 5)
• Proven experience of working in a busy office environment.
• Desirable:
• Knowledge and experience of working in a Prison context.

Skills and Attributes

• Essential:
• Effective communication skills, enthusiasm for the task, a high degree of flexibility and the ability to use own initiative.
• Excellent IT skills, including word processing, database management and spreadsheet.
• Desirable:
• Knowledge of presentation and publishing software