Administrator (0.5fte)

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Glasgow Caledonian – the largest and leading modern university in Scotland - is a vibrant, values-led university with campuses in the heart of Glasgow and London. With a strong commitment to high quality education and research which supports the communities we serve, we have strong partnerships with employers to ensure our students get the careers they dream of and deserve.

In 2023 we rocketed into the top 40 universities in the UK in the highly regarded Guardian University Guide, were ranked the UK’s 2nd top performing modern university in the inaugural Daily Mail guide, and entered the top highly coveted 50 UK universities in the 2024 Times and Sunday Times Good University Guide for the first time. We are the top performing modern University in Scotland in all three guides. We are the only Scottish university with EcoCampus Platinum accreditation and were ranked second in Scotland for sustainability in the most recent People and Planet league table.

With a wide range of professionally accredited courses and links with over 300 industry partners, we have the highest proportion of undergraduate level graduates in highly skilled occupations (83%) compared to other Scottish modern universities - with 91% of our students in employment or further study within fifteen months of graduating (HESA 2023). We are Scotland’s leading provider of Graduate Apprenticeships and we have transnational partnerships around the world, supporting more than 22,000 students from nearly 120 countries.  We are committed to widening participation, helping more people from diverse backgrounds into university.

Guided by our values – integrity, responsibility, creativity and confidence - we transform the lives of the people and communities we serve.

The Administrator role is based within the Business Support (Shared Service) team of the Directorate of School Professional Services at the University. As part of a support team of professional administrators, this non-student facing role is key in providing effective and efficient administration for business activities within the Directorate and the Academic Schools.

In particular, in collaboration with other University central services and departments, the role holder will be required to provide a wide-range of support to the operationalisation, planning and infrastructure of the Directorate and Academic Schools’ estate. This will involve assisting in the management of facilities, space, furniture and IT equipment, including maintenance and minor works requests, thereby ensuring staff have a safe and comfortable environment in which to work. In addition, the role holder, with assistance from Academic staff and other members of the team, will lead the coordination of planning and organising School-wide events on campus to promote our activities across a range of audiences.

 

The successful candidate will be required to demonstrate excellent organisational, interpersonal and communication skills as well as displaying the ability to work as a team player. The successful candidate will also have experience of organising premises/facilities and/or supporting infrastructure projects along with supporting the relevant administration tasks such as maintaining records and data.  The role holder will have the ability to manage and prioritise conflicting workloads as well as good attention to detail, articulate and strong numeracy skills.

This is a hybrid working role with a regular weekly pattern which includes both working from home and being on-campus. The candidate will be expected to work on-campus each Friday and also on Wednesday once per month. There may be a necessity for additional days to be on-campus to attend meetings and/or training and is subject to change to meet the needs of the business.

If you have any further questions about this role please email Jackie Duff, Senior Officer at jackie.duff@gcu.ac.uk.  Please note we are unable to accept CV’s for this role via email.  All applications must be made through the My Job Scotland website.

As the University for the Common Good, we are committed to embedding equality, diversity and inclusion, as well as our values in everything that we do.  As such, we welcome applications from all suitably qualified candidates who demonstrate the GCU Values.

Glasgow Caledonian University is committed to a fair and transparent recruitment process that is free from bias so that we can attract and retain a high performing workforce which makes a critical contribution to our success​.

The University holds the prestigious Athena SWAN Silver institution award, which recognises our significant record of activity and achievement in promoting gender equality across different disciplines.

As a Disability Confident 'Committed' employer, we are striving to ensure that our recruitment process is inclusive and accessible to disabled people. Although the Disability Confident 'Committed' level does not guarantee an interview for disabled applicants, we will make reasonable adjustments for disabled applicants during the recruitment process.

The University also holds the Carer Positive ‘Engaged’ employer award, which recognises our commitment to supporting staff with caring responsibilities.

Glasgow Caledonian University are committed signatories to the Armed Forces Covenant. 

The University offers a range of benefits including opportunities for professional development, family friendly policies, cycle to work scheme and onsite childcare facilities.

Please note that the appointment will be made on the first point of the salary scale (unless by exception).