Careers Administrative Assistant (0.6FTE)

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Glasgow Caledonian – the largest and leading modern university in Scotland - is a vibrant, values-led university with campuses in the heart of Glasgow and London. With a strong commitment to high quality education and research which supports the communities we serve, we have strong partnerships with employers to ensure our students get the careers they dream of and deserve.

In 2023 we rocketed into the top 40 universities in the UK in the highly regarded Guardian University Guide, were ranked the UK’s 2nd top performing modern university in the inaugural Daily Mail guide, and entered the top highly coveted 50 UK universities in the 2024 Times and Sunday Times Good University Guide for the first time. We are the top performing modern University in Scotland in all three guides. We are the only Scottish university with EcoCampus Platinum accreditation and were ranked second in Scotland for sustainability in the most recent People and Planet league table.

With a wide range of professionally accredited courses and links with over 300 industry partners, we have the highest proportion of undergraduate level graduates in highly skilled occupations (83%) compared to other Scottish modern universities - with 91% of our students in employment or further study within fifteen months of graduating (HESA 2023). We are Scotland’s leading provider of Graduate Apprenticeships and we have transnational partnerships around the world, supporting more than 22,000 students from nearly 120 countries.  We are committed to widening participation, helping more people from diverse backgrounds into university.

Guided by our values – integrity, responsibility, creativity and confidence - we transform the lives of the people and communities we serve.

An exciting opportunity has arisen for the position of Administrative Assistant within the Careers Service in the Directorate of Student Life at GCU.   The newly launched Strategy 2030 provides an excellent framework for the Careers Service to work with developing the Employability of GCU Students and Graduates.  The Service has 4 main sections – Careers Education, Advice and Guidance, Employer Partnerships, Employment & Skills, and Administration & Vacancies.   GCU Careers Service is highly successful and recently achieved re-accreditation of the Association of Graduate Careers Advisory Services (AGCAS) Quality Standard.

The role is a 0.6FTE administrative assistant based in the administration and vacancies section of the team.   You will provide efficient and effective administrative support to the Careers Service and act as first line contact for internal and external telephone, email and in person enquiries to the service.  All aspects of administration will be covered including diary management support, maintaining systems and records, managing and recording annual leave and sickness records, complaints and the organisation and clerking of meetings.   The role holder will contribute to the provision of front of house support and information for students visiting the service and contribute to the maintenance of the resources available in the centre. 

We are looking for a highly effective administrator who is educated to HNC level or equivalent.  You will have excellent communication and customer service skills and be proficient in Microsoft office packages.  The successful candidate will have the ability to organise their time effectively to meet deadlines and experience of financial administration.  Experience of working in or an understanding of Higher Education would be advantageous.

If you would like to discuss the role further please email Ellen Gibson, Head of Careers: ellen.gibson@gcu.ac.uk

As the University for the Common Good, we are committed to embedding equality, diversity and inclusion, as well as our values in everything that we do.  As such, we welcome applications from all suitably qualified candidates who demonstrate the GCU Values.

Glasgow Caledonian University is committed to a fair and transparent recruitment process that is free from bias so that we can attract and retain a high performing workforce which makes a critical contribution to our success​.

The University holds the prestigious Athena SWAN Silver institution award, which recognises our significant record of activity and achievement in promoting gender equality across different disciplines.

As a Disability Confident 'Committed' employer, we are striving to ensure that our recruitment process is inclusive and accessible to disabled people. Although the Disability Confident 'Committed' level does not guarantee an interview for disabled applicants, we will make reasonable adjustments for disabled applicants during the recruitment process.

The University also holds the Carer Positive ‘Engaged’ employer award, which recognises our commitment to supporting staff with caring responsibilities.

Glasgow Caledonian University are committed signatories to the Armed Forces Covenant. 

The University offers a range of benefits including opportunities for professional development, family friendly policies, cycle to work scheme and onsite childcare facilities.

Please note that the appointment will be made on the first point of the salary scale (unless by exception).