HR Operations Officer

Robert Gordon’s College is seeking an HR Operations Officer to join our busy team. This a full-time role working onsite, which will support the operations function with the provision of a comprehensive and effective HR service across all departments of the College. In this role the successful candidate will work closely with the HR Operations Lead by providing an effective HR administrative service focussed on transactional HR tasks, processing payroll on a monthly basis and maintaining the HR system.

The successful candidate will be responsible for:

• Payroll administration, including collation of data for our external payroll provider, updating our internal payroll sheet and reviewing information to ensure accuracy;
• Maintaining the HR system, including creating and maintaining staff records, absence recording and reporting, the provision of analytical data, and maintaining legislative compliance;
• HR Administration tasks, specifically preparation of staff letters and communications, including contracts, variations, and other relevant notifications, on-boarding of new staff, including processing PVGs and contacting referees, off-boarding staff, including sending out relevant documentation, conducting exit interviews, and retrieving college property and support with other HR tasks as required.
• First point of contact in the HR department for general employee queries relating to people policies, procedures and contracts.

Qualifications and Experience

• Minimum of two years HR experience;
• Proficient in the use of MS Excel / Google sheets to manage data;
• Experience maintaining accurate employee information using databases;
• Detail-focussed;
• Strong communication and organisational skills.

Salary and Benefits

Robert Gordon’s College offers a broad range of benefits in addition to the salary you will receive. These benefits are non-contractual and may be changed by the College. Currently the benefits provided to employees include:

• Membership of the Aviva Pension Scheme;
• 25 days’ annual leave plus 12 days leave for Public/College Holidays;
• Generous staff fee discount (after one year’s service);
• Life Assurance and Group Personal Accident Insurance;
• Access to a third party cashback and discount site via RGC email address;
• Preferential parking rates at the Bon Accord Centre car parks;
• Family friendly leave above statutory requirements. This includes maternity, paternity and adoption leave, and time off for dependents;
• Financial contribution towards the cost of buying prescription eyewear required for work;
• Access to our Bike to Work scheme;
• A grant towards the cost of buying a computer;
• Access to a free and confidential Employee Assistance Programme and wellbeing support.

Our Values and Approach

At Robert Gordon’s College, we believe that diversity drives innovation and a strong community. Our commitment to inclusion across race, gender, age, religion, identity and experience drives us forward every day as we strive to ensure our staff and pupils all feel equally valued and important. The College provides excellent professional development opportunities and supports staff who want to pursue ongoing training or qualifications. This post is subject to the safe recruitment process required by the regulatory bodies associated with the service operations at Robert Gordon’s College, including a PVG check.

To apply for this post please complete the application form on the College website. The closing date for applications is 4pm on Thursday, the 7th of May, 2026.