Lead First Aider and Medical Administrator

LEAD FIRST AIDER AND MEDICAL ADMINISTRATOR | Permanent, Term Time Plus 8 days

37.5 hours per week.

Monday to Friday, 8am-4pm

Term Time Plus 8 days

Permanent

FTE Salary is between £24,000 - £26,000 per annum depending on the skills and experience of the appointee.

Actual salary range of £19,355.18 to £20,967.62 per annum - pro-rata to reflect Term Time Plus working.

Closing Date - 29th September 2024

Interviews - Weeks commencing 30th September / 7th October 2024

We reserve the right to close this vacancy early upon receipt of sufficient, suitable applications.

Job Purpose

To be the lead first aider for students and staff; to work closely with colleagues to support the care and support the health and welfare of all students and staff throughout the school, providing cover and support where necessary; to liaise with and work closely with the Deputy Head (Pastoral), the Heads of Year and the Student Welfare Managers by being a member of the welfare team.

The primary aims are to deliver effective and efficient first aid support and associated administration, maintaining the agreed standards of service to the students, staff and parents who make up the school community.

Accountable To

Deputy Head (Pastoral) and Head of Administration

Key Responsibilities

To the School:

• To work with colleagues to promote and maintain high standards of first aid.

• To be the lead first aider within the School.

• As lead first aider, to deliver effective and efficient first aid support throughout the School and support other first aid trained staff.

• An efficient, effective administrator, be able to confidently prioritise first aid provision, whilst ensuring all medical administration is up to date.

• To be responsible for the medical budget.

• To take part and attend all relevant meetings with colleagues and/or as required by the Deputy Head (Pastoral).

• To become familiar with and implement school policies, in particular those relating to Health and Safety, Confidentiality and Child Protection.

• To participate in all aspects of staff development as relevant to the role and the school, including attending appropriate training on in-service days.

• To participate in the school’s system of professional review.

• To help to create and promote an image of the school which is in accordance with its aims.

• To maintain high personal standards of punctuality and appearance.

• To seek the Head’s authorisation for any anticipated absence from school; to give as much notice as possible of unavoidable absence through sickness.

• To be responsible to the Head and, on a daily basis, to the Deputy Head (Pastoral) or other such nominated member of the Senior Leadership Team.

To the Students:

• To undertake relevant training in First Aid and minor injuries and to keep this up-to-date.

• To have an awareness of adolescent emotional issues, and an empathetic approach to psychological distress.

• To be responsible to the Head and Deputy Head (Pastoral) for providing relevant and timely support for student welfare.

To the Staff:

• To work with other staff to maintain effective communication systems, particularly between the staff, parents and students.

• To work closely with colleagues to ensure students’ medical records are created accurately maintained and communicated to the relevant staff in a timely manner.

• To support the organisation and administration of appropriate first aid course for staff, in line with regulatory dn insurance requirements for the school.

To the Parents:

• To organise the regular collection of up-to-date medical information from families and to liaise with families and relevant agencies, where appropriate.

• To communicate calmly, empathetically and factually any medical information relating incidents within the school day.

Medical Duties:

• To work in close conjunction with Admissions regarding the collection of medical information from new joiners to the school.

• To have confidence to work as the Lead First Aider.

• To administer First Aid and treat minor injuries as appropriate and contact parents/guardians if necessary.

• To accompany to hospital any pupil requiring emergency treatment during school hours, if the parent is unavailable or unable to be contacted.

• To administer medication supplied by a parent/guardian (with relevant training).

• To administer simple analgesia and other O.T.C. preparations (with parental consent) and with relevant training.

• To supervise and administer prescribed diabetic, asthma and allergy emergency medication; with relevant training.

• To assess the confidence and competence of other members of the student support team to administer homely remedies and to train them in doing so.

• To assist with the administration and organisation of any collective immunisation programme e.g. HPV, Flu.

• To maintain and replenish contents of First Aid Boxes and bags.

• To contribute to the Personal, Social, Health Education on First Aid topics.

Liaison:

• To liaise with parent/guardians, Boarding House, other health professionals and members of staff as appropriate and pro-actively;

• To support the boarders and liaise with the appropriate GP on boarders’ registration, medical and weekly surgery.

Record Keeping:

• To maintain a record of visits to the Medical Room, treatment administered and outcome where relevant using the school’s current database.

• To ensure pupil medical records are up-to-date, by receiving medical details forms from families via the school portal and current updating.

• To advise of any accidents to students or staff, in particular where hospital treatment is sought, and ensure the appropriate completion of the accident reporting system.

• To maintain student confidentiality whilst being fully aware and conversant with the requirements of the Child Protection Guidelines.

• To help compile information for all staff of any particular medical needs of a student, within the framework of data protection and regularly remind staff to consult it.

School Trips:

• To advise on First Aid, including the provision of First Aid bags.

• To be willing to consider accompanying school trips where deemed necessary by the medical needs of the student.

Additional:

• To complete risk assessments, where needed, with support from the Health and Safety Lead

To contribute to the writing of school policies relating to First Aid and medical provision.

• To maintain stock items in First Aid cupboard, check expiry dates regularly and organise re-stocking within the annual budget allowance.