Executive Assistant and Governance Officer - Children's Hearings Scotland

Children’s Hearings Scotland (CHS) is undergoing an exciting period of reform designed to make a step change in improving the outcomes for infants, children and young people who need us most. As our Executive Assistant and Governance Officer you will work closely with our Board and Senior Leadership team to support key functions within CHS which enable us to deliver on those improvements.

You will need to be a confident self-starter able to engage with multiple stakeholders, often with competing priorities. With exceptionally high-level administrative skills, you will provide the secretariat for our Board and Senior Leadership meetings disseminating agendas, drafting briefings, taking accurate minutes, as well as logging actions and driving their delivery. You will use your experience as a PA to support our Chief Executive, Board Chair, and other senior leaders by proactively managing their complex diaries and inboxes.

You will be based at our office in Haymarket, Edinburgh, ensuring our executive and senior leadership teams are supported to the highest standards. Most importantly, as an invaluable enabler of corporate governance, you will help our leaders to deliver on our strategic priorities.

See bottom of the advert for instructions on how to apply.

Key Responsibilities

• Provide a cohesive secretariat function to support the smooth and efficient operation of all Governance Committee meetings, including those of the CHS Board, Audit and Risk Management Committee, and People and Culture Committee.
• As part of the secretariat function provided; draft and disseminate agenda, take accurate minutes, collate and format reports, and provide efficient tracking and monitoring of governance and reporting requirements.
• Provide PA support and diary management to the Chief Executive, Board Chair, Board members, and other Directors as required, managing logistics for senior leaders (diaries, travel, events, expenses, cross-functional meetings, and communications with external parties).
• Create briefing notes for the Chief Executive, Board Chair, and other senior leaders as required ensuring they are well prepared and sighted on key issues and management information ahead of internal and external stakeholder meetings or events.
• Monitor various mailboxes for the Board and Executive Teams ensuring timely responses to queries and escalation as appropriate.
• Maintain understanding and awareness of executive and business priorities to provide effective and efficient support to the Executive and Non-executive teams.
• Work across the organisation communicating with and updating colleagues on behalf of the Senior Leadership Team to support the delivery of objectives and actions.

Life at CHS

As an organisation that works within the children’s hearings system, we are passionate about making a positive contribution to improving outcomes for Scotland’s infants, children and young people. Our values are at the very heart of what we do every day. By working with us, you’ll be joining a diverse community of colleagues and volunteers.

At CHS we are proud to celebrate difference. We all have different skills, experience and backgrounds and we strive to have a friendly and inclusive culture where you can be yourself.

We offer an excellent benefits package, from health and wellness to finances and family. including: generous annual leave, flexible working and other leave policies, fantastic pension, Employee Assistance Programme, development opportunities and wider employee wellbeing initiatives.

Diversity and Inclusion

CHS is an equal opportunities employer. We encourage diversity and are committed to creating an inclusive environment for all employees. We actively encourage applicants from all protected characteristics and commit to providing any reasonable adjustments required during application and assessment process, and upon joining CHS.

Want to find out more?

For more details and to apply, please download the application pack from the CHS website which includes information about the organisation, full job description and person specification, as well as the application link and instructions. If you wish to apply for this post, please complete the CHS application form via the link in on our website. CVs are not accepted.

If you would like to discuss any working differently requirements or adjustments you may require throughout the recruitment and selection process please contact jobs@CHS.gov.scot

For an informal and confidential discussion on the role, please email jobs@CHS.gov.scot and we will arrange for one of our leadership team to contact you.

Closing Date: Midnight Sunday 11 August 2024

Interviews will be held on Wednesday 21 August 2024 at Thistle House, Haymarket in Edinburgh

After the closing date, this role profile won’t be available on our website, so please save a copy when you apply.