Admin Assistant

Admin Assistant

Salary: SCP19-22 (£29,495-£31,545)

Location: Glasgow

Hours: 35 Hours

Division: Repairs and Maintenance

Contract: Fixed term for up to 12 months

About Us

City Building provides a range of repairs and maintenance, manufacturing, construction and refurbishment activities for Glasgow City Council and Wheatley Housing Group’s citizens and customers as well as other public, private and third sector organisations.

City Building operates both the largest construction craft apprenticeship programme in Scotland, and Royal Strathclyde Blindcraft Industries (RSBi), one of the largest supported manufacturing businesses in Europe, around 200 people, more than 50% of whom have a disability.

Our accreditations include, ISO45001, ISO 14001 and ISO 9001:2015. We are current recipients of a Queen’s Award for Enterprise Promoting Opportunity and Investors in Young People Platinum award. Both these accolades recognise our focus on investing in and growing a skilled staff base.

As a City Building employee, you’ll enjoy a competitive salary, excellent annual leave, and access to the Strathclyde Pension Fund. You will also benefit from wellbeing initiatives and discounted gym membership, supporting a positive and healthy work‑life balance.

About the Role

The Admin Assistant is a key role in the delivery of an effective and efficient office support. You will develop an overall knowledge of City Building, which strives to deliver excellent customer service to our clients.

You will be responsible for supporting the efficient operation of the organisation by managing administrative tasks, systems, and resources. This includes overseeing day-to-day administrative functions, providing user support, ensuring the maintenance and security of systems, and maintaining accurate records and documentation. This role involves troubleshooting issues, coordinating updates and backups, creating purchase orders for suppliers, and ensuring smooth communication across teams and departments. A strong focus is placed on organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously whilst maintaining a high level of customer service and confidentiality.

What You Will Bring

The Admin Assistant will be a dedicated individual with a strong focus on organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously whilst maintaining a high level of customer service and confidentiality.

You will ideally have proven experience working within a busy team and be accustomed to working to tight deadlines. You will have a positive approach to work and have excellent communication, interpersonal, and organisational skills. You will be comfortable working on your own using initiative.

You will possess a solid understanding of office software, technical systems, and administrative processes, with a proactive attitude towards problem-solving and process improvement. Experience with purchase orders and receipting is advantageous.

Please refer to the role profile for more information.

How to Apply

If you feel you have the necessary skills and experience for this role then please forward a CV and completed supporting statement to the HR Team, Recruitment@citybuildingglasgow.co.uk by Midnight on Sunday 22nd March 2026.