Executive Admin Assistant

About Us

City Building provides a range of repairs and maintenance, manufacturing, construction and refurbishment activities for Glasgow City Council and Wheatley Housing Group’s citizens and customers as well as other public, private and third sector organisations.

City Building operates both the largest construction craft apprenticeship programme in Scotland, and Royal Strathclyde Blindcraft Industries (RSBi), one of the largest supported manufacturing businesses in Europe, around 200 people, more than 50% of whom have a disability.

Our accreditations include, ISO45001, ISO 14001 and ISO 9001:2015. We are current recipients of a Queen’s Award for Enterprise Promoting Opportunity and Investors in Young People Platinum award. Both these accolades recognise our focus on investing in and growing a skilled staff base.

As a City Building employee, you’ll enjoy a competitive salary, excellent annual leave, and access to the Strathclyde Pension Fund. You will also benefit from wellbeing initiatives and discounted gym membership, supporting a positive and healthy work‑life balance.

About the Role

The Executive Admin Assistant plays a key role in City Building, providing high-level administrative and organisational support to senior leaders to ensure efficient business operations aligned with strategic priorities.

This role involves managing complex diaries and inboxes, coordinating meetings and communications across departments, and supporting high-level boards through document preparation and minute-taking.

It also includes resolving administrative issues, handling sensitive information with confidentiality, and contributing to effective decision-making.

Strong organisational, IT, and interpersonal skills are essential, along with the ability to work independently and maintain high professional standards.

What You Will Bring

You will be an experienced administrative professional with a proven track record of supporting senior leaders. You will have a strong working knowledge of Microsoft Office software and demonstrate excellent administrative, organisational, and communication skills with a key understanding of confidentiality whilst handling sensitive information.

You will be confident in managing a varied workload independently, using your initiative to make informed decisions and resolve issues proactively. You will work efficiently under pressure while maintaining high levels of accuracy and professionalism.

A relevant qualification/certification in Administration or equivalent is advantageous.

Please refer to the role profile for more information.

How to Apply

If you feel you have the necessary skills and experience for this role then please forward a CV and completed supporting statement to the HR Team, Recruitment@citybuildingglasgow.co.uk by midnight on Sunday 24th May 2026.

This position is fixed term for up to 12 months.

Candidates who wish to have an informal discussion about the role are welcome to contact Courtney Farrell, Senior Executive Admin Assistant, via email at Courtney.farrell@citybuildingglasgow.co.uk.

Interviews will take place on Thursday 28th May 2026.