Moving Medicine Patients Project Coordinator

We are recruiting a Moving Medicine Patients Project Coordinator to play a key role in coordinating and supporting the implementation of a cross-sector programme aiming to reduce barriers to physical activity for people living with long-term conditions. This includes work aligned with the Sport England – Moving Together project, and the FSEM Nuffield Health project focused on replacing mandated medical clearance with person-centred guidance for people with long term health conditions seeking to engage with physical activity.

Key Responsibilities

Project Coordination & Delivery

• Support day-to-day delivery of project activities across both programmes.
• Maintain and update project plans, Gantt charts, and task trackers.
• Coordinate working group meetings, training sessions, and stakeholder events.
• Monitor progress against milestones and timelines, escalating risks or delays as needed.
• Manage financial administration including raising and tracking invoices, processing contractor invoices, and reconciling project expenses using Xero accounting software.
• Liaise with contractors and suppliers to ensure timely payments and accurate financial reporting.

Stakeholder Engagement

• Act as a liaison between internal teams and external partners, including healthcare professionals, the fitness industry, academic institutions, voluntary organisations, and patient groups.
• Support engagement and input from patient and public representatives, including those from underrepresented groups.

Communications & Resource Development

• Input into and coordinate internal and external communications including updates, newsletters, website content, and public-facing materials.
• Assist in the development and dissemination of symptom-based commitment statements, training materials, infographics, and toolkits.

Evaluation & Data Management

• Assist in setting up systems for data collection, including feedback from patients and staff, usage metrics from digital resources, and adverse event reporting.
• Work closely with academic partners to support evaluation logistics and reporting.
• Contribute to preparation of reports, briefings, and peer-reviewed publications.

Governance & Reporting

• Provide secretariat support to the cross-sector Governance Panel and working groups/Steering groups where needed.
• Record and circulate meeting notes, action points, and status updates.
• Ensure documentation aligns with equality, diversity, and inclusion goals.

Overview:

• This is a full time role (35 hours per week);
• Fixed term – 2 years
• Home based/remote with Edinburgh office base where required (with occasional travel across the UK)

To learn more about the role, or apply please visit out website.

Please note applications close on Sunday 14th September.