Principal Administration Officer

We are seeking a committed and highly organised professional to join our team as Principal Administration Officer. This is an excellent opportunity to play a central role in delivering key statutory functions across the Grampian area and to lead a dedicated administrative and electoral registration team.

Working closely with the Assessor & Electoral Registration Officer, your primary role will be to take responsibility for managing all aspects of electoral registration. In addition, you will be responsible for ensuring the effective supervision and development of administrative staff in a multi-disciplinary team dealing with other statutory functions including the non-domestic Valuation Roll and the Council Tax Valuation List. This varied and rewarding role offers the chance to contribute to high quality public services in a dynamic and supportive environment.

Key Responsibilities

Lead Electoral Registration Activities

• Manage all aspects of Electoral Registration across the Grampian area.

• Ensure the timely publication of the Registers of Electors in accordance with statutory deadlines.

• Oversee configuration, maintenance and updates to the Electoral Management System.

• Coordinate the annual household canvass and ensure the efficient processing of all registration and absent voting applications.

• Manage arrangements for issuing electoral correspondence, including invitations to register and postal/proxy voting documentation.

• Liaise with Returning Officers and elections teams regarding elections and referenda, including the issue of poll cards and absent voter information.

• Prepare and submit statutory statistics to National Records of Scotland, the Electoral Commission and other bodies.

• Oversee implementation of electoral boundary reviews.

• Maintain electoral registration focused plans, risk registers and performance standards.

Manage Statutory Documentation

• Assist with the preparation and publication of the Valuation Roll and Council Tax Valuation Lists.

• Ensure the issue of all statutory notices relating to valuation functions.

• Oversee the issue of Assessor Information Notices and Civil Penalties.

Lead, Supervise and Develop Administrative Staff

• Supervise, train and support Administrative staff, ensuring effective deployment of resources.

• Develop and maintain administrative procedures and instructions across all departmental functions.

• Oversee recruitment, interviews and selection activities for Administrative posts.

General Responsibilities

• Manage electoral correspondence as required.

• Draft reports, notes and memoranda in consultation with the Assessor & ERO.

• Assist in budget preparation and attend Management Team meetings.

• Support the Board’s commitment to Best Value, including procurement and performance reporting.

About You

We are looking for someone with strong leadership skills, excellent attention to detail and the ability to coordinate complex statutory processes. You will be motivated, proactive and committed to delivering high quality public services. If you thrive in a challenging and varied work environment and have a passion for supporting democratic and statutory functions, we would be delighted to hear from you.

Other information

Flexible/Home Working available

Essential Car User Allowance paid

Membership of Local Government Pension Scheme

Relocation package up to £6,480 available if relocating to Grampian area

For informal enquiries or more detail regarding the post, please contact Mark Adam, Assessor & ERO at m.adam@grampian-vjb.gov.uk or 01224 068390

Application packs can be downloaded at Vacancies - Grampian Assessor & ERO or requested by email from recruitment@grampian-vjb.gov.uk