Finance Assistant

Who are we?

Kibble supports children and young people (aged 5-26) who have experienced trauma and adversity through residential care, education and mental health services. For more than 200 years, we’ve put young people first and have built a trusted charity with vital services that strive to transform lives, families and communities.

When starting a new job at Kibble, you’ll become part of a dedicated staff team who make sure children are happy and safe 365 days a year, 24/7. Whether your role is in care, education, or the corporate side, you’ll help give young people a chance at life.

The Interviews for this role will take place within our Glasgow Headquarters on Thursday 29th October 2026.

Job Purpose:

The Finance Assistant is responsible for providing high-quality financial and administrative support to the Finance Manager and wider Finance Team. The role involves maintaining financial records, processing transactions, performing reconciliations, administering the Soldo prepaid card platform, and assisting with the preparation of financial reports. Through a proactive and detail-oriented approach, the post holder will help ensure the efficient and effective financial management of Kibble and its associated group companies.

Main Duties:

• Reconcile Soldo prepaid card transactions, ensuring all expenditure is appropriately supported, accurately coded, and compliant with Kibble’s financial policies and procedures.
• Administer and maintain the Soldo platform, providing support and guidance to cardholders and managers to promote effective and compliant use of the system.
• Produce, review and reconcile monthly Soldo reports, investigating and resolving discrepancies and ensuring data accuracy prior to import into the finance system.
• Monitor outstanding receipts and supporting documentation, following up with users to ensure timely submission and compliance with organisational requirements.
• Complete four-weekly cash reconciliations, investigating variances and resolving discrepancies in a timely and accurate manner.
• Support the continuous improvement of Soldo processes, controls and reporting to enhance efficiency, compliance and financial oversight.
• Prepare and reconcile Loan and Savings accounts, investigating and resolving discrepancies as required.
• Maintain utility consumption records and ESOS (Energy Savings Opportunity Scheme) information, including the collection, submission and recording of utility meter readings, ensuring accurate data is available to support organisational energy monitoring, statutory reporting, carbon reduction initiatives and compliance with regulatory requirements.
• Liaise effectively with customers, suppliers and external stakeholders to resolve queries and maintain positive working relationships.
• Ensure all financial transactions are accurately coded and appropriately detailed to support robust financial reporting and analysis.
• Process ad hoc weekly payments in line with approved procedures and financial controls.
• Prepare, process and reconcile staff expense claims, ensuring compliance with organisational policies and procedures.
• Reconcile corporate credit card transactions and associated expenditure, ensuring compliance with financial controls and company policies.
• Support the month-end close process through the preparation and posting of journals and completion of balance sheet reconciliations.
• Work collaboratively within the Finance Team to meet deadlines whilst maintaining a high standard of accuracy, organisation and attention to detail.
• Undertake any other duties commensurate with the role as reasonably requested by the Finance Manager.

Qualifications and Experience

• Preferably educated to AAT Level 4, or equivalent, with demonstrable work experience
• Previous experience of working in a finance department is essential.
• Highly organised with the ability to work on his/her own initiative and prioritise tasks
• Thorough approach, placing importance on accuracy and attention to detail
• A good team player with strong interpersonal skills and the ability to work with a variety of people at different levels of seniority 
• An excellent communicator both verbal and written
• Able to work effectively under pressure and to tight deadlines
• Receptive to working in a fast paced, changing environment
• Fast, accurate keyboard skills, with advanced knowledge of Microsoft Excel including Pivot Tables, V-Lookups, formulae etc and Word, Adobe, Power BI.
• Experience in the use of a variety of accounting software, particularly Business Central and Soldo would be advantageous.

What do we offer?

Holidays (up to 40 days per year), enhanced sick and maternity pay, cash4health, employee assistance programme, free parking, free meals plus access to onsite physio.

Notes:

1. This job outline reflects the main tasks and responsibilities discharged by the post holder at the present time, however, Kibble reserves the right to alter or amend the content of this job outline to reflect changes to the job or services provided, while maintaining the overall character and level of responsibility for the post.

2. Notwithstanding any information or statement described within this job outline, all duties must be carried out in a way that promotes equality of opportunity, dignity and respect for all individuals and which is consistent with Kibble’s stated policy on equal opportunities.

3. The successful candidate will be subject to PVG Scheme Membership.  Having previous convictions will not automatically disbar you from working at Kibble (with the exception of offences against children or other vulnerable groups) and every case is taken on an individual basis.

4. Appointments will be subject to a three-month probationary period.