Facilities Manager

National Mining Museum Scotland is an independent trust and the national body responsible for the preservation and interpretation of Scotland’s Mining Heritage. The museum holds collections of national significance and is on the site of the Lady Victoria Colliery, built in 1895 as Scotland’s first super-pit. The museum offers a wide range of activities and events to a diverse and growing audience. The visitor experience includes access to the collections through tours and exhibitions and an award-winning education programme.

JOB PURPOSE

Overall responsibility for Property Management, Health and Safety, Fire Safety, Security and Maintenance of the National Mining Museum Scotland’s estate. To develop and work to standards which ensure best sustainability, safety and economies of scale which are achieved across facilities management. Ensure compliance with statutory legislation and NMMS policies and procedures, including data protection and health and safety. Responsibility for managing NMMS external contracts and tenants and the Facilities management budget. Liaise with NMMS’s expert partner Bruce Stevenson in all matters relating to health & safety and environmental management.

KEY RESPONSIBILITIES

1. Responsible for coordinating the National Mining Museum Scotland’s Health and Safety audit, reporting and training and improvement plan and Fire Risk Assessment management.

2. Respect and be aware of the requirements of managing and safeguarding a ‘Grade A’ listed building.

3. Establish and maintain an audit of the National Mining Museum Scotland’s property (fixed and moveable) and related assets.

4. Manage the National Mining Museum Scotland’s buildings security arrangements to Government Indemnity Scheme standards. You will be a key holder and oversee out-of-hours external security contracts (such as G4S), and work with Site Managers and appropriate staff, ensuring daily security compliance across the site.

5. Liaise with Bruce Stevenson (NMMS partner) for advice and support on matters relating to Health and Safety and Fire Safety.

6. Manage the NMMS approved contractors list ensuring quality and value for money.

7. Liaise with external partners and stakeholders with regard to the long-term maintenance of the site, such as Historic Environment Scotland and Midlothian Council.

8. Assist colleagues in the procurement of, logging of and training for any specialist equipment, including the working at height equipment.

9. Responsible for the management of the National Mining Museum’s tenants’ contracts, including general liaison and site visits.

10. Responsible for setting up and coordinating the National Mining Museum’s Sustainability Action Plan to reduce environmental impact, with specific responsibility for energy, water, properties, including training, monitoring, reporting and procurement.

11. Assist with the management of NMMS capital development projects, in particular the procurement of contractors.

12. Oversee the technical requirements for the installation and display of exhibitions and related activities at NMMS.

13. Work with the Chief Executive and the Curatorial Team to ensure that the conservation and heritage of the NMMS estate is subject to appropriate care and standards of presentation, and that conservation and heritage requirements are identified and incorporated in the NMMS Management Plan.

14. Ensure that the Technical and cleaning staff are well managed and clear on their objectives, given the opportunity to develop and receive regular feedback and performance appraisals.

15. Manage the Technical volunteers and ensure their contribution is focused and recognised.

16. Work closely with the Visitor Services Team to ensure that the customer experience is excellent through good presentation of facilities, cyclical maintenance programme and quick response to facilities issues.

17. Work with Visitor Services Team to ensure the suitable environment for events and activities, including where appropriate, the setting up of rooms for functions.

To apply, please download send application form to Finance Administration Manager FinanceandAdmin@nationalminingmuseum.com by 9th September 2024.

CVs will not be accepted.

Full description and application form can be found on our website https://www.nationalminingmuseum.com/job-vacancies/