Corporate Services Officer

About the role

Following a review of Scotland Excel’s Corporate Services structure, we are now looking to recruit 2 Corporate Services Officers to join our busy and expanding Business Services team who provide support to the wider organisation. The Business Services team is broken into 3 functions, Finance, HR and Development, and Office Services.

The post holders will be expected to provide basic administrative support across the full team as required but will be predominately based in one of the 3 functions. At present we are looking for cover within the HR and Development and Office Services functions.

(HR & Development) Corporate Services Officer - 1 Permanent

Ref: HRD-CSO-0724-02 Closing: midday Friday 12th July 2024

Reporting to the HR & Development Specialist the main remit of the post holder will be to support a range of business services processes and systems, mainly within our HR and Development function. These include but are not limited to:

• Ensuring the effective delivery of processes that control amendments to payroll systems as required.
• Preparing management information reports for all levels of management, to support effective management of resources and delivery of organisational objectives.
• Support the administration of the recruitment process to achieve efficient and cost-effective outcomes and to comply with the necessary recruitment processes as required.
• Support the development/monitoring of all related corporate services processes to ensure effectiveness and efficiency is maintained.
• Responsibility for confidential handling and processing employee and personal information as required.
• Support the effective use of the organisation corporate IT systems, including MyJobScotland, Imperago, Business World and PECOS.
• Administer a Purchase Card (PCard) as required.

(Office Service) Corporate Services Officer - 1 Fixed term, 12 months, maternity cover

Ref: OS-CSO-0724-02 Closing: midday Friday 12th July 2024

Under the guidance of the Office Manager, the successful candidate will be responsible for:

• The maintenance of a range of internal and external business support services and systems.
• Delivery of Confidential Administrative Services and Support as required to the Scotland Excel’s Executive Management Team.
• Act as a first point of contact for general customer and elected member enquiries, ensuring that these are handled swiftly and effectively in line with Scotland Excel’s customer care focus.
• Lead in the development, administration and monitoring of corporate mailboxes.
• The co-ordination and planning of business meetings and events for Scotland Excel as required.
• The administration the Members Area of the Scotland Excel website.
• Supporting the Office Manager in delivery of facilities management and general office administration tasks as required.
• Administer a Purchase Card (PCard) as required.

A fuller job description and person specification are available below.

What we can offer you

As well as a competitive salary, you will have access to all the benefits of working for a public sector organisation including a defined benefits pension scheme, generous holiday allowance, hybrid working (1 day office, 4 days remote working at present) and other flexible working options. You will have access to staff discounts and a range of other initiatives which reflect our commitment to creating a positive work-life balance for all our employees.

Find out what makes Scotland Excel an employer of choice and what benefits we can offer you https://home.scotland-excel.org.uk/work-for-us/

How to apply

We welcome applications from all backgrounds, whether it is public or private sector.

The fixed term post may be open to secondment for applicants already working within public sector, providing agreement from your current employer.

We welcome applications from candidates with disabilities and guarantee an interview to those candidates who meet the essential requirements for the position. If you have a disability, please make us aware of it in your covering letter.

In order to be considered for this post we ask that you submit

• a CV (max.3 pages)
• a covering letter in which you should describe how your work experience to date and personal qualities would make you an excellent fit for this position.
• Complete our online Equality Monitoring Survey.

Please note that submissions without a covering letter may not be considered.

Please quote reference: HRD-CSO-0724-02 and or OS-CSO-0724-02 to identify which post(s) you are interested in.

Closing: midday Friday 12th July 2024, applications received after the closing date may not be considered.

Please note – all applicants will be asked to provide proof of their right to work in the UK, and any offer of employment will be conditional upon verifying documentary evidence before employment commences. .

Further information can be found here: https://www.gov.uk/prove-right-to-work