Assurance Assistant

Job title: Assurance Assistant | Grade: 1 | Employment type: permanent | Hours: part time 17.5 hours per week | Starting salary: £12,905 per year (pro rata of a full time equivalent: £25,810) | Directorate: Operations | Department: Civil Finance – Assurance | Location: Edinburgh | Closing date: 12 April 2026 (23:55)

We’re looking for a highly organised and reliable assistant to provide essential administrative support to our Assurance team. In this part-time position you’ll play a key role in ensuring the smooth day-to-day running of the department, maintaining accurate records, coordinating workloads, and acting as a central point of contact. Working closely with a small, supportive team, you’ll help ensure work is delivered efficiently and to a high standard.

Applicants need to be studying the Diploma in Professional Legal Practice. If you’re looking for a part-time role where you can build your experience in a professional environment and contribute to an important function within the organisation, we’d love to hear from you.

Key responsibilities include:

• Maintaining accurate electronic files, records and databases
• Preparing and managing correspondence, including sorting and assigning incoming mail
• Managing team task queues and distributing casework across the Assurance team
• Acting as the first point of contact, handling calls and enquiries
• Inputting and managing data, including maintaining Excel spreadsheets and running reports
• Supporting diary management and scheduling within the team
• Scanning and organising documents into case files
• Providing general administrative support to ensure the smooth running of the department.

To succeed in this role, you will need:

• Good communication skills and a professional approach
• Strong IT skills, including Microsoft Office and keyboard proficiency
• Experience or understanding of filing systems and diary management
• Good organisational skills, with the ability to manage and prioritise tasks
• Attention to detail and a reliable, methodical approach to work
• The ability to work as part of a team and follow processes effectively
• To be currently studying (or due to start) the Diploma in Professional Legal Practice.

What we offer:

• A meaningful role where your work makes a real impact
• A supportive, inclusive, and values-driven working environment
• Opportunities for learning and professional development
• Flexible working to support a healthy work-life balance
• A competitive salary and benefits package, including pension contributions
• Generous annual leave entitlement (34 days, rising to 42 days after two years’ service)
• Enhanced family-friendly leave entitlements
• Access to wellbeing support, mental health support and an employee assistance programme
• Access to a wide range of discounts (including gym and retail) and the Cycle to Work scheme through our partner, Edenred.

For more details about this role and a full list of essential criteria and required competencies, please see the Job Description, which contains insights from the previous postholder, who was studying for the Diploma in Professional Legal Practice and is now moving on to their traineeship with a civil law firm.

Completed applications should be returned by Sunday, 12 April 2026.

About Us

The Scottish Legal Aid Board (SLAB) plays a vital role in ensuring access to justice for all individuals in Scotland. As a non-departmental public body, SLAB operates independently but is accountable to the Scottish Government. Our mission is simple: to provide essential legal support to those who need it most, ensuring fair access to justice for all.

We manage and continually improve the delivery of publicly funded legal assistance and provide strategic advice to Scottish Ministers, shaping the future of legal aid in Scotland. In a dynamic and evolving legal landscape, our work is central to the functioning of the justice system, supporting the courts and helping people navigate complex legal matters.

At SLAB, we believe in the power of a diverse, talented workforce. We employ individuals from all backgrounds, bringing a range of skills and experiences to our workforce. Every role, whether directly interacting with the public or providing behind-the-scenes support, makes a meaningful impact on people’s lives.

We offer an inclusive, supportive work environment with a comprehensive employment package. To learn more about working with SLAB and the benefits we offer, please visit www.slab.org.uk/recruitment/working-for-us.

We are an equal opportunities employer, dedicated to being fair, inclusive and a place where all belong.

We welcome and encourage applications from diverse backgrounds, including groups currently underrepresented in our workforce. These include people from Black, Asian and minority ethnic backgrounds, disabled people, and LGBTQI+ people.

We will ensure that the disclosure of disability status will not negatively impact anyone’s application. Where reasonable, we are committed to guaranteeing an interview to every applicant who indicates they have a disability, under the Equality Act 2010, and meets the minimum criteria for the role.

For further information on SLAB’s services, values, and how the legal aid system works, please visit www.slab.org.uk.