Admin Assistant

About Us

City Building provides a range of repairs and maintenance, manufacturing, construction and refurbishment activities for Glasgow City Council and Wheatley Housing Group’s citizens and customers as well as other public, private and third sector organisations. City Building operates both the largest construction craft apprenticeship programme in Scotland, and Royal Strathclyde Blindcraft Industries (RSBi), one of the largest supported manufacturing businesses in Europe, around 200 people, more than 50% of whom have a disability. Our accreditations include, ISO45001, ISO 14001 and ISO 9001:2015. We currently hold Investors in Young People Platinum award, an award we are immensely proud of as it recognises our focus on investing in and growing a skilled staff base. As a City Building employee, you’ll enjoy a competitive salary, excellent annual leave, and access to the Strathclyde Pension Fund. You will also benefit from wellbeing initiatives and discounted gym membership, supporting a positive and healthy work life balance.

About the Role

The Admin Assistant is a key role in the delivery of an effective and efficient office support. You will develop an overall knowledge of City Building, which strives to deliver excellent customer service to our clients. You will be responsible for supporting the efficient operation of the organisation by managing administrative tasks, systems, and resources. This includes overseeing day-to-day administrative functions, providing user support, ensuring the maintenance and security of systems, and maintaining accurate records and documentation. This role involves troubleshooting issues, coordinating updates and backups, creating purchase orders for suppliers, and ensuring smooth communication across teams and departments.

What You Will Bring

The Admin Assistant will be a dedicated individual with a strong focus on organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously whilst maintaining a high level of customer service and confidentiality. You will ideally have proven experience working within a busy team and be accustomed to working to tight deadlines. You will have a positive approach to work and have excellent communication and interpersonal skills. You will have the ability to work collaboratively with colleagues and stakeholders while also working effectively independently. You will possess a solid understanding of office software, technical systems, and administrative processes, with a proactive attitude towards problem-solving and process improvement. Experience processing orders and receipting is advantageous. A relevant qualification/certification in Administration or equivalent is advantageous.

How to Apply

This position is fixed term for up to 9 months. Please refer to the role profile for more information. If you feel you have the necessary skills and experience for this role then please apply by Midnight on Sunday 9th August 2026.