Administrative Assistant - Creditors

Job Description

Based in Fairfield House, Dalkeith, you will process invoices on the purchase ledger system, including those of a more complex nature, e.g. Construction Industry Tax deductions. You will help ensure the Council maintains VAT compliance, provide support to colleagues across the Council on supplier payments and respond to queries from suppliers. You will also support the administration of purchasing cards and undertake payment runs in the absence of the Payments Team Leader.

Hybrid working is available although there is an expectation for this role that you will be in the office regularly.

Please evidence the essential and desirable criteria below in your application.

KNOWLEDGE

Five credit passes at national 5/standard or o grade level, or equivalent, including English and Arithmetic.

Accuracy, numeracy and computer keyboard skills are essential to this post.

Jobholders must have previous experience of working in Accounts Payable or similar office environment.

Knowledge of VAT and Construction Industry Tax is desirable.

Previous experience of Purchase Ledger/Finance IT systems/applications is desirable.

Knowledge of Microsoft Office applications especially Microsoft Excel and Word are desirable, evidence of competency in these areas is an acceptable alternative.

 

CLOSING DATE - Thursday 13^th August

INTERVIEW DATE - Tuesday 1^st September

Requirements

Position Title: Administrative Assistant Creditors

Position Number: C182

Directorate: Place

Location: Fairfield House

Contract Status: Permanent

Hours of Work: 15 hours and 36 minutes per week

Working Pattern: Wednesday to Friday 09:00-14:00

Weeks per year: 52

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on 15.6 hours over 52 weeks per year, the minimum actual salary for this position is £12,649.68 per annum. 

Responsibilities

Compliance with the mandatory Cabinet Office PSN (Public Sector Network) Code of Connection requires the Council to meet a baseline personal security standard. This requires completion of a disclosure check for all employees who can access official information. The fee for this Disclosure check will be met by you.

Please note that Disclosure Scotland has changed the way certificates are issued. You will be notified by email from Disclosure Scotland that your certificate is available to view. Once you have viewed your certificate you will be allowed to share this with your employer and it is only available for 14 days from the first day you have viewed the certificate. If you do not grant access to Midlothian Council to view before access is removed, a further application will need to be generated, and this will incur an additional cost.

Please note: If you have spent more than 3 months working or living outwith the UK in the last 5 years then you will also be required to present a copy of an overseas criminal record check. Details of how to apply and contact details can be found on the GOV.UK website

The Individual

If you have difficulty applying for this post or accessing attached documents, or if you have a disability and reasonable adjustment is required, please email recruitment@midlothian.gov.uk to discuss with member of the Recruitment Team stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person who has previously been a looked after child, you are eligible for a guaranteed interview if you meet the essential criteria for the post.