Administrative Assistant (Non Secondary) - Loanhead Primary School

Job Vacancy

 

Loanhead Primary is a small school with a big heart.  We are looking to appoint a friendly, organised temporary administrator to be the first point of contact for our busy primary school.  The post involves welcoming families and visitors, supporting staff with day-to-day administration, managing enquiries, and helping to keep our office running smoothly.  This role would suit someone who is calm, confident with systems, and enjoys working in a child-centred environment.

 

EDUCATION

 

Essential

Evidence of competency in literacy and numeracy skills such as Highers in English and Mathematics.

Previous experience working in a busy office environment demonstrating good computer skills, the ability to organise a range of tasks, good communication skills and knowledge of financial and administrative procedures is also essential as is a First Aid Certificate.

 

Desirable

An HNC level qualification and previous experience in an education setting or working with children and parents is desirable.

 

CLOSING DATE - Thursday 17th September 2026

INTERVIEW DATE - Friday 25th September 2026

Job Advert

Position Title: Administrative Assistant (Non Secondary) 

Directorate: CYPP

Location: Loanhead Primary School

Contract Status: Fixed Term until 29/06/2027

Hours of Work: 4.5 hours per week

Working Pattern: Friday, 08:30-13:00

Weeks per year: 39

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on 4.5 hours over 39 weeks per year, the minimum actual salary for this position is £3,300.56 per annum. 

Requirements

This post is considered Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act, 2007. Therefore, it is an offence to apply if you are barred from working with children.

Successful candidates will require PVG Scheme membership for Regulated Work with Children. You will be required to join the Scheme or undergo a PVG Scheme Update check prior to commencing employment with Midlothian Council, the cost of which will be met by you. For further information on the PVG Scheme please visit www.disclosurescotland.gov.uk

Please note that Disclosure Scotland has changed the way PVG certificates are issued. You will be notified by email from Disclosure Scotland that your certificate is available to view. Once you have viewed your certificate you will be allowed to share this with your employer and it is only available for 14 days from the first day you have viewed the certificate. If you do not grant access to Midlothian Council to view before access is removed, a further application will need to be generated, and this will incur an additional cost.

 

PLEASE NOTE:

If you have spent more than 3 months working or living out with the UK in the last 5 years then you will also be required to present a copy of an overseas criminal record check. Details of how to apply and contact details can be found on the GOV.UK website.

Additional Information

If you have difficulty applying for this post or accessing attached documents, or if you have a disability and reasonable adjustment is required, please email the Recruitment Team at recruitment@midlothian.gov.uk stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person who has previously been a looked after child you are eligible for a guaranteed interview if you meet the essential criteria for the post.