Administrative Assistant x2 (1x Permanent, 1x Fixed Term)

Job Description

An exciting opportunity has arisen to join our team. You will be responsible for Setup and management of Corporate Appointee clients. Liaising with social workers, providers and DWP. You will ensure all bills are paid on behalf of client and reconcile accounts.

KNOWLEDGE:

Education:

Essential: Jobholders require a minimum of two SCE Higher Grades or equivalent and evidence of competency in literacy and numeracy such as a minimum of three Standard Grade level passes to include English and Mathematics.

Experience:

Essential: Jobholders would be expected to have experience in working in a Local Government environment and have an understanding computer based financial management and reporting systems in use with Council services. S/he must also have knowledge and demonstrable experience of using Microsoft Office packages.

Desirable: it would be desirable if jobholders had experience at involving the supervision and training of staff.

 

CLOSING DATE – Sunday 1st March 2026

INTERVIEW DATE - week beginning 9th March 2026

Requirements

Position Title: Administrative Assistant x2

Directorate: Place

Location: Fairfield House

Contract Status: 1x Permanent & 1x Fixed Term for 18 months from start date

Hours of Work: 36 hours per week

Working Pattern: Monday to Friday

Weeks per year: 52

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on 36 hours over 52 weeks per year, the minimum actual salary for this position is £29,586.06 per annum.

Responsibilities

Compliance with the mandatory Cabinet Office PSN (Public Sector Network) Code of Connection requires the Council to meet a baseline personal security standard. This requires completion of a disclosure check for all employees who can access official information. The fee for this PSN Disclosure check will be met by you.

Please note that Disclosure Scotland has changed the way disclosure certificates are issued. You will be notified by email from Disclosure Scotland that your certificate is available to view. Once you have viewed your certificate you will be allowed to share this with your employer and it is only available for 14 days from the first day you have viewed the certificate. If you do not grant access to Midlothian Council to view before access is removed, a further application will need to be generated, and this will incur an additional cost.

The Individual

If you have difficulty applying for this post or in accessing attached documentation, or if you have a disability and reasonable adjustment is required, please email recruitment@midlothian.gov.uk to speak to a member of the Recruitment Team, stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person who has previously been a looked after child you are eligible for a guaranteed interview if you meet the essential criteria for the post.