Administrative Officer - Hawthorn Family Learning Centre

Job Vacancy

Educational:

Essential:

Educated to HNC or SVQ3 level in business administration or related subject and/extensive experience working in an administrative role, managing a team, scheduling/monitoring work.  It is essential the jobholder has competency in literacy and numeracy skills, such as an education to Higher standard including passes in Mathematics and English, or equivalent.

Experience:

Essential

• Skilled in the use of Microsoft Office suite, Word, Excel, Outlook
• Knowledge of and experience in using databases
• Considerable previous office experience, preferably in an educational or social care environment, demonstrating supervisory, organisation, budgetary and communication skills is essential.
• Experience of managing a busy office environment and supervising staff
• Ability to prioritise and organise a range of tasks
• Effective written and verbal communication skills
• Customer Service and/or reception experience
• Previous financial operational and/or budget management experience.
• PVG Membership (Children)

 Desirable

Previous experience in developing and implementing new ways of working including implementing new systems and procedures utilising new technology.

 

CLOSING DATE - 25th June 2026 

INTERVIEW DATE - week beginning 6th July 2026 

Job Advert

Position Title: Administrative Officer 

Directorate: Children, Young People and Partnerships

Location: Hawthorn Family Learning Centre 

Contract Status: Permanent

Hours of Work: 36 hours per week

Working Pattern: Monday - Thursday 8-4 and Friday 8-2.30

Weeks per year: 52

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on 36 hours over 52 weeks per year, the minimum actual salary for this position is £30,619.22 per annum. 

Requirements

This post is considered Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act, 2007. Therefore, it is an offence to apply if you are barred from working with children.

Successful candidates will require PVG Scheme membership for Regulated Work with Children, You will be required to join the Scheme or undergo a PVG Scheme Update check prior to commencing employment with Midlothian Council, the cost of which will be met by you. For further information on the PVG Scheme please visit www.disclosurescotland.gov.uk

Please note that Disclosure Scotland has changed the way PVG certificates are issued. You will be notified by email from Disclosure Scotland that your certificate is available to view. Once you have viewed your certificate you will be allowed to share this with your employer and it is only available for 14 days from the first day you have viewed the certificate. If you do not grant access to Midlothian Council to view before access is removed, a further application will need to be generated, and this will incur an additional cost.

Additional Information

If you have difficulty applying for this post or accessing attached documents, or if you have a disability and reasonable adjustment is required, please email recruitment@midlothian.gov.uk to discuss with member of the Recruitment Team stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person who has previously been a looked after child, you are eligible for a guaranteed interview if you meet the essential criteria for the post.