Administrative Officer - Woodburn Primary School

Job Vacancy

Woodburn Primary is a large and well-established community focussed primary school that serves the Woodburn area of Dalkeith. Following an extension completed in October 2024, the school gained 9 classrooms, a STEM room, additional gym hall, improved outdoor play spaces and a multi-use games area. In January 2025, the school also gained a Complex Needs Provision.

Woodburn is committed to providing a safe, nurturing and supportive learning environment for all. We strive to equip our children with the skills they will require to become Successful learners, Confident Individuals, Independent Learners and Responsible Citizens. We place considerable value on trust, respect, nurture, equality and equity.

As a Grade 5 Office Administrative Officer, the successful post holder will lead the office team consisting of an Office Administrative Assistant (Grade 4) and two Office Support Assistants (Grade 2). They must be able to manage a busy school office environment, prioritising a wide range of tasks and supporting the School Leadership Team.

Educational:

Essential:

Educated to HNC or SVQ3 level in business administration or related subject and/extensive experience working in an administrative role, managing a team, scheduling/monitoring work. It is essential the jobholder has competency in literacy and numeracy skills, such as an education to Higher standard including passes in Mathematics and English, or equivalent.

Experience:

Essential

• Skilled in the use of Microsoft Office suite, Word, Excel, Outlook
• Knowledge of and experience in using education/financial databases
• Considerable previous office experience, preferably in an education environment, demonstrating supervisory, organisation, budgetary and communication skills is essential.
• Experience of managing a busy office environment and supervising staff
• Ability to prioritise and organise a range of tasks
• Effective written and verbal communication skills
• Customer Service and/or reception experience
• Previous financial operational and/or budget management experience.
• PVG Membership (Children)

Desirable

Previous experience in developing and implementing new ways of working including implementing new systems and procedures utilising new technology.

CLOSING DATE – Thursday 24^th September 2026

INTERVIEW DATE - Tuesday 29^th September 2026

Job Advert

Position Title: Administrative Officer

Directorate: Children, Young People & Partnerships

Location: Woodburn Primary School

Contract Status: Permanent

Hours of Work: 30 hours per week

Working Pattern: Monday to Thursday, 08:30-15:45 & Friday, 08:30-12:45 

Weeks per year: 39

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on 30 hours over 39 weeks per year, the minimum actual salary for this position is £23,394.16 per annum. 

Requirements

This post is considered Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act, 2007. Therefore, it is an offence to apply if you are barred from working with children.

Successful candidates will require PVG Scheme membership for Regulated Work with Children. You will be required to join the Scheme or undergo a PVG Scheme Update check prior to commencing employment with Midlothian Council, the cost of which will be met by you. For further information on the PVG Scheme please visit www.disclosurescotland.gov.uk

Please note that Disclosure Scotland has changed the way PVG certificates are issued. You will be notified by email from Disclosure Scotland that your certificate is available to view. Once you have viewed your certificate you will be allowed to share this with your employer and it is only available for 14 days from the first day you have viewed the certificate. If you do not grant access to Midlothian Council to view before access is removed, a further application will need to be generated, and this will incur an additional cost.

PLEASE NOTE:

If you have spent more than 3 months working or living out with the UK in the last 5 years then you will also be required to present a copy of an overseas criminal record check. Details of how to apply and contact details can be found on the GOV.UK website.

Additional Information

If you have difficulty applying for this post or accessing attached documents, or if you have a disability and reasonable adjustment is required, please email the Recruitment Team at recruitment@midlothian.gov.uk stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person who has previously been a looked after child you are eligible for a guaranteed interview if you meet the essential criteria for the post.