Senior Digital Administrator

Job Vacancy

Senior Digital Administrator

Digital Services – Cyber Security, Information Governance and Compliance Team

Midlothian Council is looking for a highly organised and customer-focused Senior Digital Administrator to join our Digital Services team.

This is a key role supporting the effective management of the Council's digital assets and operational processes. The successful candidate will help maintain accurate records for ICT equipment worth several million pounds, support procurement and stock management activities, and ensure digital assets are tracked, managed, recovered and disposed of in accordance with Council procedures and audit requirements.

The role involves responsibility for a wide range of Digital Services administration activities, including:

• Managing ICT asset records and supporting the lifecycle management of digital equipment.
• Obtaining quotations and arranging the procurement and ordering of ICT hardware, software and specialist equipment.
• Supporting stock control and inventory management processes.
• Processing and monitoring invoices and supplier payments.
• Chasing outstanding payments and renewals for software licensing and subscriptions.
• Supporting the secure recovery, reuse and disposal of ICT assets.
• Managing requests for specialist equipment, including support for the Access to Work scheme.
• Tracking equipment requests and coordinating deliveries with suppliers and internal teams.
• Maintaining records and supporting workflows within ServiceNow and associated business systems.
• Supporting Digital Services processes and helping identify opportunities for continuous improvement.
• Providing administrative support for change, release and service management activities across Digital Services.
• Supporting colleagues, schools and services with a range of digital administration requirements, including new starter equipment requests and operational support activities.

The ideal candidate will have excellent organisational skills, attention to detail and experience of working with records, suppliers, customers and business processes. Experience of procurement, inventory management, administration or ICT service environments would be advantageous.

The post is primarily office-based due to the nature of the asset management and operational responsibilities involved. However, there may be occasional opportunities for hybrid working where service requirements allow.

We welcome applications from individuals seeking either full-time or part-time working arrangements. Part-time applications will be considered with a minimum working pattern of three days per week.

KNOWLEDGE

Essential

• Must have an understanding of the full range of ICT policies and operational processes that impact local government
• A minimum of two years’ experience of working with external consultants and IT
• Higher grades including good passes in maths and English (3+) or 2+ years demonstrable experience in a similar role.

CLOSING DATE - Wednesday 19th August 2026

INTERVIEW DATE - Wednesday 26th August 2026 

Job Advert

Position Title: Senior Digital Administrator

Directorate: Place

Location: Fairfield House

Contract Status: Permanent

Hours of Work: 36 hours per week

Working Pattern: To be confirmed

Weeks per year: 52

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on 36 hours over 52 weeks per year, the minimum actual salary for this position is £32,554.06 per annum. 

Requirements

This post is considered Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act, 2007. Therefore, it is an offence to apply if you are barred from working with children.

Successful candidates will require PVG Scheme membership for Regulated Work with Children, You will be required to join the Scheme or undergo a PVG Scheme Update check prior to commencing employment with Midlothian Council, the cost of which will be met by you. For further information on the PVG Scheme please visit www.disclosurescotland.gov.uk

Please note that Disclosure Scotland has changed the way PVG certificates are issued. You will be notified by email from Disclosure Scotland that your certificate is available to view. Once you have viewed your certificate you will be allowed to share this with your employer and it is only available for 14 days from the first day you have viewed the certificate. If you do not grant access to Midlothian Council to view before access is removed, a further application will need to be generated, and this will incur an additional cost.

Please note: If you have spent more than 3 months working or living outwith the UK in the last 5 years then you will also be required to present a copy of an overseas criminal record check. Details of how to apply and contact details can be found on the GOV.UK website

Additional Information

If you have difficulty applying for this post or accessing attached documents, or if you have a disability and reasonable adjustment is required, please email recruitment@midlothian.gov.uk to discuss with member of the Recruitment Team stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person who has previously been a looked after child, you are eligible for a guaranteed interview if you meet the essential criteria for the post.