Administration Officer

Job Description

To lead and manage the Administration Teams within Economic Growth and Development, including statutory responsibilities, Regulations and budgetary responsibilities.

Provide secretarial and personal assistant support to the Head of Economic Growth and Development, administer the corporate complaints procedure, FOI requests and co-ordination of Non Planning Application Committee Reports.

Responsibilities

To be responsible for the leadership, management and co-ordination of the functions of the Administration Teams within Economic Growth and Development, including statutory responsibilities, Regulations and budgetary responsibilities.

Provide confidential secretarial/personal assistant support to the Head of Economic Growth and Development.

Administer the corporate complaints procedure and FOI requests for Economic Growth and Development.

Co-ordinate, transcribe and assemble papers and reports for Council and various Committee, as required.

Provide a level of research and information service for Head of Economic Growth and Development.

In consultation with the Systems Manager, develop, maintain and review administrative procedures and functions within the Administration Teams.

Ensure appropriate recruitment procedures are followed for all Economic Growth and Development posts.

Make decisions on Administrative matters.

Contributing to the effectiveness of the Service.

The Individual

Experience of successfully supervising others and managing performance to achieve desired outcomes.
Experience of effectively prioritising work and allocation of resources.
Experience of undertaking significant and sustained business process review.
Recognised qualifications for secretarial studies e.g. RSA I, RSA II, SVQ 3/HNC or demonstrable equivalent experience.
Effective communication skills both verbal and written
Ability to effectively prioritise workloads and meet deadlines, managing conflicting priorities
High level of personal initiative and ability to work with the minimum of supervision
High level of accuracy in work
Self-confidence
Self motivated
Demonstrable ability in relation to accuracy and attention to detail
Demonstrable organisational skills including time management
Appreciation and acceptance of, and commitment to the importance of confidentiality
Ability to demonstrate good literacy and numeracy skills
Flexible and adaptable
Clear demonstrable commitment to customer service excellence
Ability to relate well to a wide variety of people at all levels of the organisation
Ability to work under pressure and to strict deadlines
Willing to accept direction/ delegation
Good interpersonal negotiating skills and influencing skills to effect change
Approachability and willingness to help
Appreciation, acceptance and commitment to the importance of confidentiality
Ability to work in an open plan office
Ability to work flexibly to meet the needs and demands of the service
Ability to work in different offices dependent on service requirements

Temporary (6 months)

Closing Date:  6 September 2024
Starting Salary: £32,176
£17.07 per hour
36.25 hours per week

For further information contact: Joanne Milne, joanne.milne2@moray.gov.uk