HR Secretary/ PA

Job Description

To provide a personal assistant and secretarial service to the Head of People, Change & Community Strategy. Assist in the provision of an efficient clerical and administrative support service to HR Services

Requirements

• Assist in providing a personal assistant/secretarial support service to the Head of People, Change & Community Strategy
• Assist with providing an employee administration and administrative support services for People, Change & Community Strategy
• Provide employee administrative services related to recruitment and selection; conditions of service and termination of employment
• Management of Information
• Assist with the administration of the Council's Long Service Recognition Scheme

The Individual

Significant Clerical and typing experience

Accomplished user of Microsoft Office package e.g. Word, Excel

Experience co-ordinating meetings and transcribing minutes

Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, email, Intra/Internet

2 Higher Grades or equivalent, preferably including English *

Proficiency in Word Processing

Ability to prioritise self and others, with understanding of potential problems

Ability to work on own initiative and make sensible informed decisions

Excellent organisational and time management skills

Ability to grasp complex issues quickly

High level of accuracy in work and attention to detail

Ability to work as part of a small team and contribute to effective team working

Self-confident and self-motivated

Willingness and ability to tackle issues sensitively, discretely and in confidence

Knowledge/understanding of the work of Human Resources

Appreciation, acceptance and commitment to the importance of confidentiality

Experience of researching issues

A proactive, digital-first mindset, with an enthusiastic approach to utilising technology to improve efficiency

Understanding of and ability to demonstrate key interpersonal skills, telephone and face-to-face.

Effective communication skills both verbal and written

Demonstrates an ability to relate to people at all levels

Willingness to accept direction/delegation

Ability to develop and sustain effective working relationships

Ability to work flexibly to meet the needs and demands of the service

Ability to work in a shared office

Ability to work in different offices subject to the needs and demands of the service

 

Closing Date: 10th of July 2026

Salary: £29,519.10 (pro rata)

Hourly Rate: £15.66

Hours per week: 21.75 hours

For all enquires please contact: Tracey.Gibson@moray.gov.uk or 01343 563261