HR Transformation & Engagement Senior Advisor (2 Posts) (Part Time) (Temporary) - REQ03416

INTERNAL APPLICANTS MUST APPLY VIA MYSELF

This vacancy is internal and open to applications from employees of North Lanarkshire Council and Associated Employers* only. The "Apply now" button is not activated for this role. Please log into your MySelf account for further instructions on how to apply as an internal candidate. *Fusion Assets, NLP LLP

NLC7 - £29,180 - £31,737 (Pro Rata)

We have exciting opportunity available for enthusiastic individuals, looking to work within a fast-paced dynamic agile HR environment.

The role is based within The Employee Service Centre and in particular the HR Compliance & Audit team. Listed below are all teams that fall under the umbrella of Employee Service Centre.

HR Transformation and Engagement

• HR Compliance and Audit
• HR Process Reengineering
• People Operations
• People Helpdesk
• Workforce Engagement and Employee Website administration

Payroll & Pensions Team

Workforce Resourcing

• Recruitment

Workforce Systems and Analytics

• Analytics
• Workforce Systems Admin
• Workforce Systems Development

As a Senior Advisor in the HR Transformation - Compliance & Audit team, you will provide first point of contact support on a wide range of HR related queries to a variety of customers. You will also provide managers and employees with guidance and training, including those relating to employee payments. You will also support the administration of the Cycle to Work, Buy, Bank and Unpaid Leave schemes and Green Car Scheme. Administration of the Green Car Scheme will include criteria checks, setting up employees to the scheme as well processing changes to agreements such as re-writes and early terminations. You will be responsible for checking regular reports for accuracy of data and issuing variation of contracts. You will process invoices, credit notes and ad hoc deductions. Therefore, good organisational skills and customer service is paramount to this role.

You will assist the Team Lead on HR Compliance and Audit initiatives and have input to the development of controls to ensure compliance with financial regulations. You will support the Team Lead in the collation and information gathering for various audits and specific information requests such as Freedom of Information and Subject Access requests. You will communicate with various stakeholders on a variety of topics including those relating to employee payment reports and audits, ensuring that quality standards are maintained.

In short, you will be part of a team that will carry out regular audits to test the integrity of HR data and seek to continually improve processes and quality standards, to provide positive outcomes to meet the needs of our customers.

Interested?? Then please read on and if you would like some more information or to discuss further, please contact Shona Shirkie, Team Lead – HR Compliance & Audit: shirkies@northlan.gov.uk.

Main Responsibilities:

• Providing first point of contact support to customers in relation to a wide range of HR related queries across different communication platforms.
• Supporting the Team Lead on HR Compliance and Audit initiatives and develop systems of control to ensure compliance with financial regulations.
• Supporting the Team Lead by undertaking audits to verify, validate, collate and provide appropriate evidence for requests, including those from external agencies, in line with relevant governance to support the due diligence of HR and payroll processes. In conjunction with the Team Lead, take any corrective action that is required.
• Supporting the Team Lead in monitoring and liaising with managers regarding various HR Data reports including, Occupancy End Reports and Employee Payments reports.
• Respond to Freedom of Information and Subject Access request and assist with the administration of the Document Management System in line with GDPR legislation.
• Assist the Team Lead in the coordination and administration of the Cycle to Work, Green Car and annual Buy, Bank and Unpaid leave schemes.
• Work in partnership with all stakeholders, including participation in support meetings and other stakeholder engagement activities, aligned with the HR Transformation and Engagement project plan and provide reports, briefings, and presentations as and when required.
• Work with the teams within the ESC to resolve compliance issues, train or raise awareness of recurring issues and feedback on audit and compliance check findings.
• In conjunction with staff, ensure that Standard Operating Procedures on all HR processes in the Employee Service Centre are created, ensuring ownership and reviews of them continually to seek improvement and in line with changes.

The Individual

It is essential that you are an excellent communicator with strong analytical skills and attention to detail, as well as good verbal and written skills. Excellent IT skills with experience in using MS Office. Knowledge of iTrent would be advantageous.

You should be a customer focused individual with excellent time management skills, able to work in a fast-paced environment with conflicting priorities. You should be able to work on your own initiative and have experience of working in with internal and external partners and be comfortable challenging current practices.

You must be educated to SVQ3 level, HNC or equivalent qualification, with significant experience within in an HR field.

1 x 17.5 hours post is temporary for 3 years.

1 x 17.5 hours post is temporary until 31st March 2025

Working here at North Lanarkshire Council

If you’re considering a career with us, you’ll be keen to know what’s in it for you. We have a great package of benefits available, from health and wellbeing to finances and family. This includes 27 days annual leave and 6 public holidays*, and a wide range of benefits available to you, find out more at work well NL.. We also have a full package of learning and development through our learning academy LearnNL to help you reach your full potential and further your career.

For more information on local authority careers visit the myjobscotland career hub

North Lanarkshire Council are Happy to Talk Flexible Working, we operate a Smarter Working Policy.

Click here to see our  Recruitment Charter.

*For all casual/sessional roles, you will receive 12.1% of your hourly rate for every hour worked in total recompense for annual leave, including public holidays. These rates will be indicated separately on your payslip. You will only be paid for the hours that you work.

We are a Disability Confident Leader and offer a guaranteed interview to applicants who consider themselves to be disabled, as long as they meet the essential criteria of the person specification/job description.

We have also adopted the Armed Forces Community Covenant to show our support for service personnel, veterans and their families. We offer a guaranteed interview for service leavers, spouses, reservists and veterans, as long as they meet the essential criteria of the person specification/job description.

North Lanarkshire Council is committed to #KeepingThePromise. This means that if you have ever been in care (looked after at home with a social worker, lived with a relative other than your parents, experienced foster, residential or secure care) you are entitled to a guaranteed interview for this post, as long as you meet the essential criteria of the person specification/job description. This is one way North Lanarkshire is demonstrating our commitment to supporting Care-Experienced People.

The Plan for North Lanarkshire is to be the place to live, learn, work, invest and visit. The Council recognises that work is an important part of adult life and is critical to our wellbeing and shaping how we live. The Fair Work Convention’s Framework defines Fair Work as work that offers effective voice, fulfilment, opportunity, respect and security. We believe Fair Work can boost creativity, realise untapped potential and increase productivity. To find out more click on the link.

Alternative Application Packs can be requested in other formats for example, Large Print, Braille, and Audio. To request an alternative Application Pack please phone 01698 403151.

The following link contains our Easy Read documents which will help explain the process and what happens during the selection process: Easy Read – My NL

***PLEASE NOTE WE DO NOT ACCEPT CVS IN PLACE OF THE APPLICATION FORM. TO BE CONSIDERED FOR THIS VACANCY YOU MUST ENSURE AN APPLICATION FORM IS SUBMITTED. ANY CV SUBMISSIONS WILL BE DISREGARDED.***