Executive Assistant to the Commissioner and Senior Management Team

VACANCY Executive Assistant to the Commissioner and Senior Management Team

SALARY £31,266 - £35,813 – B2

STAFF WILL BE APPOINTED ON POINT 1 OF THE SCALE- £31,266

STATUS Permanent – full time, however applications requesting flexible

working patterns including part-time are welcome

HOURS OF WORK Around 37 hours per week Monday to Friday

LOCATION Hamilton – mix of home and office working

The Police Investigations and Review Commissioner is currently seeking to recruit an Executive Assistant to join her team who are based in Hamilton. This is an exciting opportunity for an enthusiastic, self-motivated individual to work in a fast-paced environment within a growing progressive organisation.

The PIRC was established in 2013 and is responsible for carrying out independent investigations into incidents involving the police and independently review the way the police handle complaints from the public. Our aim is to secure public confidence in policing in Scotland by supporting continuous improvement and promoting positive change.

This role, which reports directly to the Commissioner, provides high quality support to the Commissioner, her Senior Management Team (SMT) and the Audit and Accountability Committee (AAC). It acts as an initial point of contact, gatekeeping and taking decisions, where necessary, on her behalf. An excellent knowledge of the PIRC, stakeholders and associated legislation is required to allow judgment and suggest potential solutions to senior staff. Due to the highly sensitive areas of work and projects undertaken by the post holder and the access to highly sensitive and confidential information, it requires discretion, integrity and diplomacy at all times.

You must be able to demonstrate proficiency in the following specific duties:

• Provide the highest level of professional support to the Commissioner, the SMT and the Audit and Accountability Committee (AAC).
• Manage the Commissioner’s office and schedule ensuring that there is regular engagement between the Commissioner and key stakeholders.
• Utilise high levels of professional and personal integrity, honesty and reliability while dealing with both internal and external stakeholders at all levels of seniority and sensitive materials

Successful candidates should have a good standard of general education (minimum SCQF level 6) to include qualifications in Maths and English. The candidate should also have significant experience, 1 – 3 years minimum, of working in a similar Executive role.

The PIRC offers excellent career prospects, competitive pension and benefits and operates flexible working arrangements.

The successful candidate must undergo Non Police Personnel Vetting (NPPV) and Security Clearance (SC) prior to appointment.

The PIRC is an equal opportunities employer and is committed to promoting a diverse workforce, with an emphasis on the PIRC values of integrity, impartiality and respect. We, therefore, encourage and welcome applications from all members of the community. We are committed to the Disability Confident Initiative and offer a guaranteed interview to any applicant who meets all of the selection criteria required for the post and considers themselves to be disabled.

Important Information Regarding Interviews

In recognition of the Scottish Government's ongoing measures and guidance in its response to COVID-19 (Coronavirus), we would like to advise applicants that all assessment and interviews may be conducted in a virtual/remote setting. To facilitate this new way of working, we are asking all applicants to ensure that they have a suitable space to complete the virtual assessment/interview as well as a personal device of choice with access to Microsoft Teams by which you can undertake the interview/assessment if selected. We are also asking you to ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds to undertake the interview. This will then ensure that there are no issues incurred during the interview.

For information on this vacancy please contact the Human Resources Department at jobs@pirc.gov.scot or call on 07342 080256.

How to Apply

The Candidate Information Pack / Application Form is available from our website.

The closing date for applications is 2 February 2022.

Shortlisting will take place thereafter. Successful applicants will be contacted with an interview date in due course.

Applicants who have not been contacted by us within 3 weeks of this closing date should assume they have been unsuccessful on this occasion. Please note we are unable to provide feedback on unsuccessful applications.

Only completed application forms will be considered. Please do not substitute your Curriculum Vitae for a completed form since this will not be considered.